Different rules apply to processes and procedures. For example, the basic rules of procedure for mediation could stipulate that persons are expected to be on time for meetings, that alternate representatives must be approved prior to the meeting, and that observers are allowed (or not). Rules for managing participation may also be introduced. For example, should participants raise their hands and wait to be called, or should they speak freely?  Other process rules relate to how draft documents are distributed and reviewed, and how meetings can be postponed if necessary.  The ground rules are a short list of expectations that should determine a group`s cooperation. They are sometimes referred to as work arrangements, policies or expectations. Although many public organizations use parliamentary procedure as a form of ground rules, such formal rules may not be sufficient or appropriate to guide public debate. Once the ground rules have been clarified, leaders should confirm to the group that these rules will guide the discussion. The group agreement allows the leader or a member of the group to directly solve a problem if a basic rule is not followed. Almost all types of dispute settlement procedures are based on some form of ground rules. The basic rules are the standards of conduct for mediation, arbitration and consensus-building. Although they are often tacit, they are usually also used in direct negotiation processes. Teamwork is important for both temporary and permanent teams.
Defining certain principles that your team can follow based on the ground rules is a great way to make sure that each member of your team understands their expectations. The better you understand the proper ground rules, the more effectively you can apply them to your team or even your entire department. In this article, we describe the basic rules, why they are important, and some examples of basic rules that you can use to prepare your own. The adoption of procedures also allows the parties to reach agreements at the beginning of the discussions. Early success in developing ground rules shows skeptical parties that they can really get along with each other.  This is a first step towards effective cooperation in solving the problem in question. In addition, discussing the rules helps provide guidelines for the behavior that participants are likely to follow when contributing to the creation of the rules. In public meetings, forums, hearings, and other group environments, productive discussion is crucial. Ground rules help a group start and maintain a productive discussion. Ground rules clarify expectations of behavior during the meeting.
Ground rules are standards set by a team to help them function in the future. To work effectively, the team must be able to understand, get along, and follow the ground rules. The ground rules define how team members can support each other and communicate with each other. Some companies may refer to ground rules as “team standards” because they define normal behavior for a team. Team members use these rules to standardize the operation of different work procedures in the workplace, including task assignment, accountability, communication methods, and others. Striving to celebrate each other`s achievements means that milestone goals, project goals, and day-to-day goals can be a reason to celebrate. Encouraging employees to celebrate each other`s accomplishments not only fosters a friendly workplace, but can also help employees better understand each other through conversations. Rituals in the workplace may also become more frequent and appropriate, such as events in the workplace.
B break rooms, after-work trips and ceremonial announcements. Including this rule of thumb in your list can help promote a more satisfying workplace where all team members recognize work efforts.  Paul Gorski, “A Guide for Setting Ground Rules,” Multicultural Supersite, McGraw Hill, 2005. . Rules of procedure may also define the role of observers, determine the closed or open nature of meetings and establish ways of dealing with the news media. The basic rules of mediation generally require that the conversation that takes place in the meeting room be confidential, unless it is expressly agreed to disclose certain information. In many cases, the parties undertake not to characterize the position of another party in public statements or in discussions with the press, even if that party withdraws from the negotiations.  When participants negotiate on public policy issues, it is important that the process be accountable and open to review. However, overly public negotiation can reduce creativity by increasing participants` reluctance to present new ideas and openly discuss issues.
 These issues should be taken into account when establishing the ground rules. We note that one of the most important parts discussed when starting a moderate session is the establishment of ground rules. Often, participants in our courses ask, “Are the ground rules in meetings a “nice to have” or a “need to have”? Are they simply pedantic or can they be used effectively in moderate sessions? However, there is sometimes a risk that the ground rules will frequent the groups already privileged in a particular dialogue or negotiation. For example, in a dialogue about race, white participants often support ground rules designed to prevent anger from participating in the discussion. But anger is a key component of racial issues, so it needs to be expressed and addressed.  Moderators should strive to ensure that the rules established for discussions and dialogues do not further oppress historically oppressed people or prevent a group of people from feeling safe in discussions. (While it is commonly stated that “privileged” groups must be made uncomfortable to learn, meaningful learning and conflict transformation cannot take place if certain groups feel so uncomfortable that they do not speak openly about their problems and concerns.) There is a school of thought that the basic rules apply to primary school – they are mundane and people would be better served if they focused on “more important things”. At Leadership Strategies, we find that ground rules can be used for a variety of purposes, both to lead better meetings (wouldn`t that be a good change?) or to conduct better moderated sessions. So let`s start with two main reasons for using ground rules, and then propose what we call “provocative ground rules: ground rules for solving key problems.” In addition to agreeing on the agenda at the beginning of the meeting, the establishment and adoption of ground rules is also one of the first opportunities for a group to reach consensus at the beginning. By obtaining acceptance of the ground rules by all, the group is formed to reach a consensus (starting with relatively simple areas), which initiates the meeting in a positive way.
If a controversial disagreement arises during your meeting or moderated session, the group will see you as a facilitator to guide them through a process to reach consensus. The ground rules remind the group to return to consensus. Groups can create ground rules before the meeting or with the group in the meeting. The size and purpose of the group can determine how the ground rules are defined. These are just a few basic rules that I have found very useful. They are thought-provoking, and I often wait for one of the participants to ask me what they mean when I ask participants to adopt the ground rules. .